Complete ERP & CRM solution for repair shops, service businesses, and retailers.
Manage jobs, invoices, inventory, callouts, attendance, payroll, VoIP calls, and customers — all in one powerful platform.
Powerful tools designed specifically for repair shops, service businesses, retailers, and restaurants — from workshop management to full restaurant POS and built-in VoIP calling.
Workshop Management
Track repair jobs from check-in to completion. Manage device info, diagnostics, parts, and labour all in one place.
Job tracking & status updates
Device history & notes
Automated SMS notifications
VoIP Calling
Make and receive phone calls directly from UBOSS using your SIP/VoIP provider. Crystal-clear audio with full call management built in.
Inbound & outbound calls
Call transfer & hold
Works on desktop & mobile
Push-to-Talk
Instant walkie-talkie communication for your team. Create channels, press a button to talk — everyone hears you in real time.
Team channels & groups
Real-time voice broadcast
Works across all devices
Call Recording
Every VoIP call is automatically recorded for quality assurance, training, and dispute resolution. Play back or download recordings anytime.
Automatic recording of all calls
Playback & download history
Server-side & mobile recording
Invoicing & Quotes
Create professional invoices, quotes, proforma invoices, and credit notes. Track payments, send reminders, and convert quotes to invoices with one click.
Invoices, quotes, proformas & credit notes
Quote to invoice conversion
Payment tracking & WhatsApp delivery
Inventory Control
Real-time stock tracking with low stock alerts, supplier management, and purchase order automation.
Stock level monitoring
Supplier & purchase orders
Cost & profit visibility
Customer CRM
Build lasting relationships with complete customer profiles, job history, invoices, communication logs, and lead tracking from first contact to close.
Customer database & full history
Lead management & sales pipeline
Google Maps address lookup
Point of Sale
Fast, intuitive POS system for walk-in sales. Browse products, accept multiple payment methods, and generate daily cash-up reports.
Quick product search & barcode
Cash, card & EFT payments
Daily cash-up reports
Field Service & Callouts
Dispatch technicians, track GPS locations in real time, and manage on-site service calls with scheduled appointments, digital job cards, and WhatsApp notifications.
Callout scheduling & dispatch
Live GPS technician tracking
WhatsApp job card delivery
Full Accounting Suite
Complete bookkeeping built in — journal entries, general ledger, bank reconciliation, accounts receivable & payable, and VAT management for SARS compliance.
General ledger & trial balance
Bank reconciliation
VAT returns & SARS reports
Reports & Analytics
Make data-driven decisions with detailed reports on revenue, jobs, inventory, and team performance.
Revenue & profit reports
Job & technician performance
Export to PDF & CSV
Notifications & SMS
Keep customers in the loop with automated SMS updates and in-app notifications. WhatsApp integration for instant updates.
Automated SMS to customers
WhatsApp messages
In-app push notifications
Attendance Register
Track employee clock in/out with GPS location capture. Automatic late detection, overtime calculation, and daily attendance reports.
GPS-verified clock in & out
Automatic overtime & late detection
Works on desktop & mobile
SARS Payroll
Complete South African payroll with PAYE, UIF, and tax bracket calculations. Generate payslips and run monthly payroll in minutes.
SARS 2025/2026 PAYE brackets
UIF & overtime calculations
Employee management & payslips
Restaurant & Bar POS
Full table-based ordering system for restaurants and bars. Staff sign in with PIN codes and are locked to the POS — no access to the rest of the app.
Table floor view with live status
Staff PIN lockdown & fullscreen mode
Menu categories, items & kitchen printers
Team Building
Boost team morale with arcade games, kudos, polls, challenges, icebreakers, trivia, and curated activity ideas — all built in.
Arcade games with leaderboard
Kudos wall, polls & challenges
Icebreakers & trivia quiz
Team Chat
Built-in team messaging with channels for every job, customer, and department. Share files, images, and stay connected across all devices.
Channels per job & customer
File & image sharing
Real-time across all devices
Remote Support
Connect to customer computers remotely for diagnostics and repairs. Screen sharing, file transfer, and clipboard sync — all encrypted and secure.
Remote desktop control
File transfer & clipboard sync
Free download for customers
Now Available
Standalone Apps for POS, Restaurants & Call Centers
Dedicated Windows apps purpose-built for staff and sales teams — running in kiosk mode with no access to your back-office.
Restaurant & Bar POS
Table management, kitchen printers, order workflow & staff PIN lockdown.
UBOSS is designed for service-based businesses, restaurants, and retailers that need to manage jobs, customers, inventory, and invoicing all in one place.
Computer & Phone Repair Shops
Track device repairs from intake to collection. Log device details, serial numbers, diagnostics, parts used, and send automated SMS updates to customers when their device is ready.
Auto & Vehicle Workshops
Manage vehicle service bookings, track jobs by registration number, assign technicians, log labour hours, and create professional invoices with parts and labour itemized.
Appliance Repair Services
Handle in-store repairs and field callouts. Schedule technicians for home visits, track repair parts inventory, and manage warranty claims efficiently.
HVAC & Plumbing Companies
Dispatch field technicians with full job details. Track callout times, on-site duration, materials used, and generate invoices immediately after job completion.
Parts Retailers & Wholesalers
Manage inventory with real-time stock levels, set reorder alerts, process counter sales with POS, and handle supplier purchase orders seamlessly.
Fleet & Maintenance Services
Service multiple vehicles for corporate clients. Track maintenance schedules, manage fleet histories, and generate consolidated monthly statements.
Restaurants & Bars
Table-based ordering with staff PIN lockdown. Waiters take orders on tablets, items route to kitchen printers, and managers oversee the floor — all in fullscreen POS mode.
Retail Shops & Boutiques
Run your shop with barcode scanning, real-time stock tracking, split payments, and shift reports. Manage suppliers with purchase orders and track serial numbers for warranty items.
Electrical Contractors
Schedule electrical installations and maintenance jobs. Manage compliance certificates, track materials per job, dispatch teams to sites, and invoice on completion.
IT Support & MSPs
Track support tickets, manage remote sessions, log billable hours, and handle hardware inventory. Built-in VoIP and remote support app for instant customer assistance.
Security & Alarm Companies
Manage alarm installations, service callouts, and monitoring contracts. Track technician locations, schedule maintenance visits, and handle recurring monthly billing.
Cleaning Services
Schedule recurring cleaning jobs, assign teams to sites, track attendance and hours worked. Generate invoices per visit or monthly statements for contract clients.
Salons & Beauty Studios
Book appointments, manage walk-ins with POS, track product stock and retail sales. Assign stylists to clients and monitor daily revenue per station.
Pest Control Services
Schedule treatments, track chemical usage per job, manage compliance certificates, and handle recurring service contracts with automated invoicing.
Telecoms & ISPs
Manage fibre installations, support tickets, and customer equipment. Built-in VoIP call center for sales teams and support agents with call recording.
Building & Construction
Track project costs, manage subcontractor invoices, handle material procurement with purchase orders, and monitor job profitability across multiple sites.
How It Works
Get started in 3 simple steps
1
Sign Up Free
Create your account in under 2 minutes. No credit card required. Start a full-featured 14-day trial with zero commitments.
2
Configure Your Business
Add your company logo, set up email templates, import customers and inventory from CSV, and invite your team. Our setup wizard guides you through each step.
3
Start Growing
Create your first job, send a professional invoice, track callouts in the field, and manage your workshop — all from one dashboard. Mobile and desktop apps included free.
Why UBOSS
Everything in one place — no more app juggling
Stop paying for 5 different tools. UBOSS replaces your invoicing app, inventory system, CRM, accounting software, and communication tools — at a fraction of the cost.
True All-in-One Platform
Workshop management, invoicing, inventory, CRM, POS, accounting, payroll, attendance, VoIP calling, push-to-talk, callouts, team building — all integrated. No third-party add-ons needed.
Built for South Africa
SARS 2025/2026 PAYE tax brackets, UIF calculations, 15% VAT, Rand (ZAR) pricing, PayFast integration, local data hosting, and Africa's Talking SMS support. Made by South Africans, for South Africans.
Works Everywhere
Use UBOSS on your desktop browser, Windows app, or Android phone. Data syncs instantly across all devices. Your technicians in the field see the same data as your office staff.
Affordable Pricing
Starting at just R249/month for 2 users with ALL features included. No hidden costs, no per-feature charges. Replace R2,000+/month worth of separate subscriptions with one platform.
Integrations
Connect the tools you already use
UBOSS integrates with your favourite platforms for seamless communication, payments, and productivity.
WhatsApp
Google
Microsoft 365
Stripe
PayFast
Facebook
Instagram
Twilio
What People Say
Trusted by businesses across South Africa
★★★★★
“UBOSS replaced three separate systems for us — invoicing, inventory, and our repair tracking spreadsheet. Everything is now in one place and our team finally enjoys using the tools.”
JM
Johan MostertTechFix Repairs, Pretoria
★★★★★
“The VoIP calling and push-to-talk features are a game changer. My technicians can communicate from the field without needing separate walkie-talkies or phone plans. The call recording is invaluable.”
SN
Sarah NaidooCoolBreeze HVAC, Durban
★★★★★
“The SARS-compliant payroll saves us hours every month. PAYE, UIF, and overtime are calculated automatically. I used to do it all in Excel — never going back.”
PV
Pieter van WykAutoCare Workshop, Cape Town
SSL Encrypted256-bit encryption on all data
POPIA CompliantSouth African data protection
99.9% UptimeReliable cloud hosting
Daily BackupsAutomatic data protection
Screenshots
See UBOSS in action
Beautiful, intuitive interface designed for productivity. Every screen is crafted to help you work faster.
Dashboard Overview
Get a complete snapshot of your business at a glance. See today's revenue, active jobs, scheduled callouts, and outstanding invoices. Quick access to recent sales and active jobs keeps you informed and productive.
Workshop Management
Track every repair job from check-in to completion. See job status at a glance with color-coded badges — Booked In, In Progress, Awaiting Parts, Ready. Filter by technician, search by customer name, and never lose track of a job again.
Digital Job Cards
Complete job management with device details, customer info, parts used, and labour logged. Built-in timer tracks work duration. One-click WhatsApp updates keep customers informed. Generate quotes or invoices directly from the job.
Field Service & Callouts
Schedule and dispatch technicians for on-site service calls. Track callout status from Scheduled through En Route, On Site, to Completed. Site addresses with one-click directions, assigned technicians, and priority levels keep your field team organized.
Callout Job Cards
Full callout management with site location, scheduled time, and problem description. Quick actions let technicians mark status changes — En Route, Arrived On Site, Complete. WhatsApp integration sends instant updates to customers.
Professional Invoicing
Create and send professional invoices in seconds. Track payment status with clear badges — Draft, Sent, Paid, Overdue, Partial. See total outstanding and overdue amounts at a glance. Export to PDF or send directly via email.
Quote Management
Generate quotations quickly and track their status. See pending vs accepted amounts, conversion rates, and expiry dates. Convert accepted quotes to invoices with one click. Professional branded quotes impress your customers.
Point of Sale
Fast, intuitive counter sales for walk-in customers. Browse products by category, search by name or barcode. Apply discounts, calculate VAT automatically, and accept cash, card, or EFT payments. Perfect for retail and parts counter sales.
Customer CRM
Build lasting relationships with complete customer profiles. Store contact details, addresses, and communication preferences. See job history, invoice totals, and outstanding balances. Support for both individual and company customers.
Supplier Management
Keep all your supplier information organized. Track contact details, purchase order history, and preferred products. Import and export supplier data easily. Link suppliers to inventory items for streamlined purchasing.
Inventory Control
Real-time stock tracking with low stock alerts. See total stock value, items running low, and out-of-stock products at a glance. Filter by category, search by SKU or name. Cost and sell prices with profit visibility.
Full Accounting Suite
Complete bookkeeping built right in. Journal entries, general ledger, bank reconciliation, accounts receivable and payable. VAT management for SARS compliance. Trial balance, budgets, and financial reports — everything you need without external accounting software.
Pricing
Simple, transparent pricing
Choose the plan that fits your business. Start with a 14-day free trial.
SMS notifications and VoIP calling features require your own SMS gateway and SIP/VoIP provider account.
Need help getting set up? Contact our partner WiFi Connection for affordable SMS and VoIP services tailored for UBOSS.
Compare Plans
Feature
Trial
Professional
Enterprise
Users
1
Up to 2
5 (+R50/extra)
Workshop / Jobs
✓
✓
✓
Invoicing & Quotes
Basic
Unlimited
Unlimited
Inventory
Basic
✓
✓
Customer CRM
✓
✓
✓
Field Service & Callouts
—
✓
✓
Point of Sale
—
✓
✓
VoIP Calling & PTT
—
✓
✓
Call Recording
—
✓
✓
SMS Notifications
—
✓
✓
Full Accounting Suite
—
✓
✓
Reports & Analytics
—
✓
✓
Attendance & Payroll
—
✓
✓
Dedicated Account Manager
—
—
✓
Priority Support
Email
Priority
24/7
Download
Take UBOSS anywhere
Access your business on the go with our mobile and desktop apps. VoIP calling, push-to-talk, and full job management — available for Android and Windows.
Yes! All plans come with a 14-day free trial with every feature unlocked. No credit card required. Simply sign up, add your business details, and start using UBOSS immediately.
Absolutely! UBOSS supports importing customers, inventory, and suppliers from CSV files. You can also manually capture data or use our bulk import templates. Our support team can assist with migration from other systems like QuickBooks, Xero, or spreadsheets.
Yes! UBOSS includes 2025/2026 SARS PAYE tax brackets, UIF contribution calculations (1% employee + 1% employer), and 15% VAT. Invoices include your VAT number and are formatted for SA compliance. Payroll generates IRP5-ready data.
UBOSS integrates with any SIP/VoIP provider (like Twilio or your local VOIP supplier). Configure your SIP credentials once, then make and receive calls from the app on desktop or mobile. Every call is automatically recorded and saved to the call history for quality assurance and training.
Push-to-Talk is a walkie-talkie feature built right into UBOSS. Create channels for departments (workshop, office, field team), hold the button to talk, and everyone in that channel hears you instantly. No extra hardware or app needed — it's free with all plans and works on both desktop and mobile.
The Professional plan includes 2 users (R249/month), and the Enterprise plan includes 5 users (R299/month). Additional users can be added at R75/user/month. Each user gets full access to all features — we never restrict features by user tier.
Yes! UBOSS integrates with PayFast and Stripe for online payments. Send invoices with a "Pay Now" link and your customers can pay by credit card, EFT, or instant EFT. Payments are automatically matched to invoices for easy reconciliation.
Absolutely. UBOSS uses 256-bit SSL encryption, daily automated backups, and secure cloud hosting. We are POPIA compliant and follow best practices for data protection. Your data is isolated per tenant — no other company can ever access your information.
Yes, all subscriptions are month-to-month. Cancel anytime from your account settings with no long-term contracts, lock-in periods, or cancellation fees. You can export all your data before leaving.
Every plan includes free email support, in-app help documentation, and a comprehensive user guide with tutorials. Enterprise customers get priority WhatsApp support and optional on-site training. We also have 15+ team building games to help your team bond!
The desktop and mobile apps cache recently viewed data for offline access. View customers, inventory, and recent jobs even without internet. When you reconnect, changes sync automatically. Load shedding? No problem — keep working on your laptop with a UPS.
UBOSS works on any modern web browser (Chrome, Edge, Firefox, Safari), as a native Windows desktop app, and as a native Android mobile app. All platforms share the same data in real-time, so your technician's field updates appear instantly on your office screen.
Your customer downloads the free UBOSS Remote Support app from our website and shares a 9-digit connection ID with your technician. The technician connects from within UBOSS and can view the customer's screen, take remote control, transfer files, and sync clipboards — all over an encrypted peer-to-peer connection.
Yes! UBOSS includes a full lead management module. Track leads from first contact through to conversion, assign them to team members, log follow-up activities, and convert qualified leads directly into customer accounts with a single click.
UBOSS comes with VoIP phone calling, walkie-talkie push-to-talk (PTT), team chat with channels per job/customer, call recording, push notifications, and WhatsApp message delivery for invoices and job cards. Everything your team needs to stay connected, all in one app.
Ready to transform your business?
Start managing your business smarter today. Try UBOSS free for 14 days.
